Home and Community Based Services Waiver
Guidance Document
Division of Children and Families
View Adobe Acrobat Version | Download Adobe Acrobat Reader
Form OMH 270 (4/04)
State of New York Office of Mental Health
SPOA Universal Referral Form
Bolded – CAIRS Core Elements Non-Bold – CAIRS Optional Elements Italic type – Paper Transfer
Client Information | |||
---|---|---|---|
Child’s First Name | Middle initial | Last name | |
Date of Birth | Gender: Male Female | Child’s Social Security Number | Phone |
Medicaid ID 1 | Medicaid ID 2 | Primary Language | |
Child’s Race Hispanic White African American Native American/Alaskan Asian/Pacific Islander Other (Specify) |
|||
County of SPOA (Fiscal) Responsibility | County of Residence | ||
Current Address | |||
Parents | |||
Mother’s name, (First, MI, Last) | Primary Contact? Yes No |
County | |
Address, City, State, Zip | Home Phone | Work Phone | |
Father’s name, (First, MI, Last) | Primary Contact? Yes No |
County | |
Address, City, State, Zip | Home Phone | Work Phone | |
Has family been referred for other services? Yes No Please list services: | |||
Are parents legal guardians? Yes No If no, please list guardian below in “Other Significant Contacts.” | |||
Other Significant Contacts– Please list other significant contacts | |||
First, MI, Last | Primary Contact? Yes No |
County | |
Address, City, State, Zip | Home Phone | Work Phone | |
First, MI, Last | Primary Contact? Yes No |
County | |
Address, City, State, Zip | Home Phone | Work Phone | |
Current Providers | |||
First, MI, Last | Relationship | County | |
Address, City, State, Zip | Home Phone | Work Phone | |
First, MI, Last | Relationship | County | |
Address, City, State, Zip | Home Phone | Work Phone | |
Background Information | |||
Child’s living situation: (Check one box only) | |||
01 Independent living 02 Two parent family 03 One parent family 04 Two parent adoptive family 05 One parent adoptive family 06 Other relative’s home 07 OCFS Family Foster Care 08 OMH CY Community Residence 09 Teaching Family Home 10 OCFS Group home |
11 OCFS Community Group Home 12 Family Based Treatment 13 OCFS Therapeutic Foster Care 14 Crisis Residence 15 Runaway shelter 16 Residential school (SED) 17 Residential Treatment Center (OCFS) 18 Residential Treatment Facility (OMH) 19 Psychiatric inpatient care - unspecified 20 OCFS/DRS Facility |
21 Jail 22 Homeless/streets 24 Grandparent(s) 25 Private psychiatric inpatient- Article 31 26 General hospital psych inpatient- Article 28 27 State psychiatric inpatient 88 Other specify 99 Unknown |
|
Child’s custody status: (Check one box only) | |||
01 Biological Parents 02 Adoptive Parent 03 Grandparent(s) |
04 Other Family/ Legal Guardians 05 Local DSS |
06 Emancipated Minor 88 Other |
|
Highest level of education completed: (Check one box only) | |||
01 Kindergarten 02 First 03 Second 04 Third 05 Fourth 06 Fifth 07 Sixth |
08 Seventh 09 Eighth 10 Ninth 11 Tenth 12 Eleventh 14 Ungraded – Elementary |
15 Ungraded – Middle School 16 Ungraded – High School 17 College 18 Graduate 19 Post Graduate 99 Unknown |
|
School District: | |||
Child’s Educational Placement: (Check one box only) | |||
01 Regular class in age-appropriate grade 02 Regular class, above grade level 03 Regular class, but behind at least one grade 04 Special class for students with handicapping conditions 05 Residential school for the educationally (emotionally) handicapped 06 Vocational training only 07 Part time vocational/educational 09 High school graduate/GED |
10 Day Treatment 11 Home instruction 12 BOCES 13 College 77 Not enrolled in school 88 Other specify 99 Unknown |
||
Home School Name: | Current School Name: | Date of Last IEP: | |
Committee on Special Education Status: | |||
02 Emotionally disturbed 03 Learning disabled 04 Sensory impaired |
05 Physically disabled 06 Other health impaired 07 Multiply handicapped |
77 None 99 Unknown |
|
Child’s IQ: | Verbal Score– Performance Score: | Full Scale Score: | Date: |
Child’s Legal Status: (Check one box only) | |||
01 PINS 02 PINS Diversion 03 Juvenile delinquent |
04 Juvenile delinquent – restricted 05 Juvenile offender 77 None |
88 Other specify 99 Unknown |
|
Income or benefits child is currently receiving: (Check all that apply) | |||
01 Supplemental Security Income (SSI) 02 Social Security Disability Income (SSDI) 03 Veteran benefit 04 Social Security retirement, survivor’s or dependent’s (SSA) 05 Any public assistance cash program: Family Assistance (TANF), Safety Net, Temporary Disability 06 Medicaid 07 Medicare |
08 Medication grant 09 Private insurance, employer coverage, no third party insurance 10 Other (please specify) |
||
Other Benefits (Annual or Monthly Amounts) | |||
Insurance Type, Policy Holder, Policy Number: | Citizenship: Yes No | Legal Alien: Yes No
Date of Entry: Country of Origin: Alien ID number: |
|
Income: | |||
HI number, currently enrolled? Yes No | |||
Child Support (Specific Amounts): Yes No | |||
Resources/Assets (savings bonds, trust) type & amount: | |||
Eligibility (low income, public assistance): | |||
Diagnosis Information | |||
Axis I Diagnoses: clinical disorders, other conditions that may be a focus of clinical attention – Up to 4 diagnoses may be entered. Please list Axis 1 Primary Diagnosis first. | |||
Axis II Diagnosis: personality disorders, mental retardation (if any) – Up to 4 diagnoses may be entered | |||
Axis III Diagnosis: general medical conditions (if any) – Up to 4 diagnoses may be entered | |||
Axis IV Diagnosis: psychosocial and environmental problems | |||
01 Problems with primary support group 02 Problems related to the social environment 03 Educational problems 04 Occupational problems 05 Housing problems |
06 Economic problems 07 Problems with access to health care services 08 Problems related to access with the legal system/crime 09 Other psychosocial and environmental problems |
||
Axis V: Global Assessment of Functioning (GAF): | |||
Who Made the Diagnosis: | Date of Diagnosis: | ||
Symptoms and Behavior | |||
Using the scale below, indicate the degree of the child’s symptoms/behaviors. |
Not Evident 0 |
Mild 1 |
Moderate 2 |
Marginally Severe 3 |
Severe 4 |
Unknown 9 |
||
Scale 0. Not Evident Child does not display this symptom/behavior 1. Mild This symptom/behavior exists, but there is no impairment (loss of effectiveness) in carrying out daily activities or in meeting major role requirements. 2. Moderate This symptom/behavior exists. This child maintains an appropriate level of functioning in daily activities and major roles only with difficulty and increased effort and support. 3. Marginally Severe This symptom/behavior exists. There is definite impairment in carrying out daily activities and/or performing major roles. Major roles are able to be perform 4. Severe This symptom-behavior exists Definite impairment exists in daily activities. The child is unable to per-form one or more major role at any level. The child may not be allowed to remain in one or more major roles due to severity of symptom/behavior. 9. Unknown |
35 Suicidal Ideation | ||||||
36 Psychotic Symptoms | |||||||
37 Depression | |||||||
38 Anxiety | |||||||
39 Phobia | |||||||
40 Danger to self | |||||||
41 Danger to others | |||||||
42 Temper Tantrums | |||||||
43 Sleep Disorders | |||||||
44 Enuresis/Encopresis | |||||||
45 Physical Complaints | |||||||
46 Alcohol abuse | |||||||
47 Drug abuse | |||||||
48 Developmental Delays | |||||||
49 Sexually inappropriate | |||||||
50 Sexually Aggressive | |||||||
51 Verbally Aggressive | |||||||
52 Physically Aggressive | |||||||
53 Eating Disorder | |||||||
DURATION Scale 1= in past 30 days 2= with in 90 days 3= with in past 6 months 4= with in past year 5= over 1 year |
54 Peer Interactions | ||||||
55 Hyperactive | |||||||
56 Impulsive | |||||||
57 Self-injury | |||||||
58 Runaway |
Using the scale below, indicate the level that most accurately reflects the frequency with the child engaged in the following behaviors in the past 18 months. | |||||||
Never 0 |
Rarely 1 |
Sometimes 2 |
Often 3 |
Always 4 |
Unknown 9 |
||
Scale 0. Never This behavior not observed or reported. 1. Rarely The child has engaged in behavior once in the past 18 months. 2. Sometimes The child has engaged in behavior two times in the past 18 months. 3. Often The child has engaged in behavior five times in the past 18 months. 4. Always The child has routinely engaged in behavior more than five times in the past 18 months. 9. Unknown |
44 Suicide Attempts | ||||||
45 Destruction of Property | |||||||
46 Fire Setting | |||||||
47 Cruelty to Animals |
Scale 0. Not Evident Child does not display this symptom/behavior 1. Mild This symptom/behavior exists, but there is no impairment (lost of effectiveness) in carrying out daily activities or in meeting major role requirements. 2. Moderate This symptom/behavior exists. This child maintains an appropriate level of functioning in daily activities and major roles only with difficulty and increased effort and support. 3. Marginally Severe This symptom/behavior exists There is definite impairment in carrying out daily activities and/or performing major roles. Major roles are able to be perform. 4. Severe This symptom/behavior exists Definite impairment exists in daily activities. The child is unable to perform one or more major role at any level. The child may not be allowed to remain in one or more major roles due to severity of symptom/behavior 9. Unknown |
||||||
Not Evident 0 |
Mild 1 |
Moderate 2 |
Marginally Severe 3 |
Severe 4 |
Unknown 9 |
|
55 Self Care | ||||||
56 Social Relationships/Functioning | ||||||
57 Cognitive Functioning/Communication | ||||||
58 Self Direction | ||||||
59 Motor Functioning |
Physical Health Information | ||
---|---|---|
Current Medical Conditions: | Any Medical Alerts: | |
Drugs for Medical Conditions: | ||
Is Child taking medications for psych condition? Yes No | Medication Name: (if yes is checked) | |
Child’s Treatment and Services History | ||
Scale 0. Never 1. Not at all in past six months 2. One or more times in the past 6 months, but not in the past 3 months 3. One or more times in the past 3 months, but not in the past month 4. One or more times in the past month, but not in the past week 5. One or more times in the past week |
(Enter number. Please enter 0 for none.) | |
Psychiatric hospitalization in last 12 months | ||
Psychiatric hospitalization in last 6 months | ||
Emergency Room visits in last 12 months- NYC only | ||
Emergency Room visits in last 6 months | ||
Arrests in last 6 months | ||
Incarceration in last 6 months | ||
How frequently was this recipient a victim of sexual or physical abuse? | ||
History of Past and Present Services: (Check all that apply) | ||
01 Intensive Case Management 02 Service coordination/case management 03 Individualized care coordination 04 Clinic treatment 05 Private/individual therapy 06 Crisis response services 07 Home Based Crisis Intervention 08 Day Treatment 09 Respite 10 Medication management |
11 Vocational training 12 ADL or Independent living skills 13 Alcohol abuse treatment 14 Substance abuse treatment 15 Family Support Services 16 Transportation 17 After school/weekend program 18 Specialized summer program 19 Specialized educational services 20 Speech & language therapy 21 Mentoring |
22 Flexible funding 23 Foster Care 24 State psychiatric facility 25 Private psychiatric facility 26 General hospital psychiatric inpatient 27 OMRDD Developmental Center 28 Intensive in home 29 CCSI 30 Supportive Case Manager 31 Residential Treatment Facility 88 Other specify |
Referral | ||
Referral Source to SPOA: | ||
01 Family/legal guardian 02 Self 03 School/education system 04 State-operated inpatient program 05 Local hospital acute inpatient unit (psychiatric & general hospital) 06 Juvenile justice system |
07 Social Services 08 Other mental health program 09 Physician 11 Emergency room 12 Private psychiatric inpatient hospital |
13 Residential Treatment Facility 14 Community residence 15 Intensive Case Management 16 OMRDD 88 Other specify |
Services Child referred to SPOA for: (Check all that apply) | ||
01 Intensive Case Management 02 Service coordination/case management 03 Individualized care coordination 04 Clinic treatment 05 Private/individual therapy 06 Crisis response services 07 Home Based Crisis Intervention 08 Day Treatment 09 Respite 10 Medication management |
11 Vocational training 12 ADL or Independent living skills 13 Alcohol abuse treatment 14 Substance abuse treatment 15 Family Support Services 16 Transportation 17 After school/weekend program 18 Specialized summer program 19 Specialized educational services 20 Speech & language therapy 21 Mentoring |
22 Flexible funding 23 Foster Care 24 State psychiatric facility 25 Private psychiatric facility 26 General hospital psychiatric inpatient 27 OMRDD Developmental Center 28 Intensive in home 29 CCSI 30 Supportive Case Manager 31 Residential Treatment Facility 88 Other specify |
Please describe why child requires the highest level of service that SPOA provides: | ||
List Child’s Strengths: (Enter as many as desired) | ||
List of Family/Caregiver Strengths: (Enter as many as desired) | ||
Name of Person Referring Child to SPOA: | Title: | |
Signature of Person Referring Child to SPOA: | Phone: | Date of Referral to SPOA |
Authorization For Release Of Information | ||
---|---|---|
This authorization must be completed by the patient or his/her personal representative to use/disclose protected health information, in accordance with State and Federal laws and regulations. A separate authorization is required to use or disclose confidential related information. | ||
Part 1: Authorization for Release of Information | ||
Description of Information to be Used/Disclosed: I, (insert Parent/legal Guardian/ACS/Foster Care), consent to release clinical information to the Single Point of Access (SPOA). I understand that the SPOA will review and evaluate the information to determine eligibility for services in Home and Community Based Services Waiver, Case Managements Services, Family Based Treatment or Community Residence. |
||
Purpose or Need for Information:
|
||
To: Name, Address, & Title of Person/Organization/Facility Program to Which this Disclosure is to be Made Note: If the same information is to be disclosed to multiple parties for the same purpose, for the same period of time, this authorization will apply to all parties listed here. |
||
|
||
Please select one choice from either B-1 or B-2:
B-1. One-time Use/Disclosure: I hereby permit the one-time use or disclosure of the information described above to the person/ organization/facility/program identified above. My authorization will expire:
B-2. Periodic Use/Disclosure: I hereby permit the periodic use or disclosure of the information described above to the person/ organization/facility/program identified above.as often as necessary to fulfill the purpose identified above. My authorization will expire:
|
||
C. Patient Signature: I certify that I authorize the use of my medical/mental health information as set forth in this document | ||
Signature of Patient or Personal Representative | Date | |
Patient’s Name (Printed) | ||
Personal Representative’s Name (Printed) | ||
Description of Personal Representative’s Authority to Act for the Patient (required if Personal Representative signs Authorization) | ||
D. Witness Statement/Signature: I have witnessed the execution of this authorization and state that a copy of the signed authorization was provided to the patient and/or the Personal Representative | ||
Witnessed By: | Staff person’s name and title | Date |
Authorization Provided To: | ||
To be Completed by Facility: | ||
Signature of Staff Person Using/Disclosing Information | Date Released | |
Title | ||
Part 2: Revocation of Authorization to Release Information | ||
I hereby revoke my authorization to use/disclose information indicated in Part 1, to the Person/Organization/Facility Program whose name and address is: | ||
I hereby revoke my authorization to use/disclose information indicated in Part 1, to the Person/Organization/Facility Program whose name and address is: | ||
Signature of Patient or Personal Representative | Date | |
Patient’s Name (Printed) | ||
Personal Representative’s Name (Printed) | ||
Description of Personal Representative’s Authority to Act for the Patient (required if Personal Representative signs Authorization) |