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Office of Mental Health

New York State Consolidated Budget and Claiming Manual Subject: Appendix O Guidelines for Depreciation and Amortization Section: 39
For the Periods:
January 1, 2009 to December 31, 2009
July 1, 2009 to June 30, 2010
Issued: September 9, 2009

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Depreciation

The CFR does not include schedules detailing depreciation expense on assets such as buildings, equipment and vehicles. However, the service provider is required to maintain depreciation schedules that include the following minimum information:

The following general rules shall apply for the calculation and reporting of depreciation expense:

When assets are shared by programs funded by more than one New York State Agency, the rules of majority funding shall dictate.

The publisher: Health Forum, Inc.
1 North Franklin
28th Floor
Chicago, IL 60606

The American Hospital Association
840 Lake Shore Drive
Chicago, IL 60611

The Estimated Useful Life Guidelines must be used in the calculation of depreciation expense unless the service provider can justify that an alternative useful life is more appropriate. Documentation to support the use of alternative useful lives must be available upon request.

Amortization

The CFR does not include schedules that calculate the amortization expense related to intangible assets, organizational expenses, leaseholds, leasehold improvements and mortgage expense. However, the service provider is required to maintain amortization schedules which include the following minimum information:

Description of Item
Beginning Date of Amortization
Length of Amortization
Costs to be Amortized
Accumulated Amortization
Current Year Amortization

The following general rules apply for the calculation and reporting of amortization expense:

Comments or questions about the information on this page can be directed to the Community Budget & Financial Management (CBFM) Group.