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Office of Mental Health

New York State Consolidated Budget and Claiming Manual Subject: Software Section: 4
For the Periods:
January 1, 2009 to December 31, 2009
July 1, 2009 to June 30, 2010
Issued: September 9, 2009

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Consolidated Fiscal Reporting System (CFRS) software is available from the New York State Office of Mental Health. CFRS software can be used to complete Consolidated Budget Reports (CBRs), intra-year claim reports (CQRs), year-end Consolidated Fiscal Reports (CFRSs) and year-end final State Aid claims (CCRs).

CBRs, CQRs, CFRSs and CCRs generated by non-approved software will not be accepted and will be returned to the service provider or Local Governmental Unit (LGU).

The NYS Office of Alcoholism and Substance Abuse Services (OASAS), NYS Office of Mental Health (OMH) and NYS Office of Mental Retardation and Developmental Disabilities (OMRDD) expect that all CBRs, CQRs, CFRSs and CCRs will be completed using approved CFRS software.

Software makes preparing CFRS documents easier by:

Approved software will:

Please Note: OMH CFR Software has a single version to be used for the current reporting period and for all reporting periods back to 2002/2003. That is, if an agency needs to revise a prior period CFR dating back to 2002/2003, they would download the current reporting period OMH CFR software from the OMH CRFS website, and then proceed to import and revise the prior period CFR accordingly.

CFRSs generated by approved software must be submitted via the Internet. A DCN is required in order to create the upload file which will be transmitted via the Internet. The State agencies do not currently accept electronic signatures for the certification schedules (CFR-i, CFR-ii or CFR-iiA, and CFR-iii). Therefore, signed paper copies of the certification schedules must be sent to each applicable State agency along with a copy of the service provider's certified financial statements. The DCN on the certification schedules must match the DCN of the Internet submission.

CFRS document facsimiles are not allowed by all three DMH State Agencies.

To obtain information concerning approved CFRS software, contact the DMH State Agency that funds your program(s).

For information regarding the technical operation of New York State software, call 1-800-HELP-NYS (1-800-435-7697).

The approved CFRS software is available from:

NYS Office of Mental Health
Center for Information Technology (CIT)
44 Holland Avenue
Albany, NY 12229
1-800-HELPNYS
(1-800-435-7697)

Comments or questions about the information on this page can be directed to the Community Budget & Financial Management (CBFM) Group.