Skip to Main Content

Office of Mental Health

New York State Consolidated Budget and Claiming Manual Subject: Appendix P Program Development Grants (PDGs) for OMH and OMRDD Section: 40
For the Periods:
January 1, 2009 to December 31, 2009
July 1, 2009 to June 30, 2010
Issued: September 9, 2009

View Adobe Acrobat Version | Download Adobe Acrobat Reader

Program Development Grants (PDGs)

Purpose

The purpose of Program Development Grant (PDG) funding is to assist residential service providers in commencing a new community residence program funded by OMH.

Approval And Distribution Process

PDG costs shall be reimbursed at 100% and may be advanced to the service provider according to their payment schedule. All PDG costs shall be documented by the provider as described in the submitted budget and shall be approved by the applicable field office. PDG's may run off-cycle.

Applicable Costs

Costs relating to starting a community residence program are appropriate PDG costs. Such costs include but are not limited to: initial recruitment, staffing, minor construction or remodeling costs, rent or other costs related to the use of space, purchases of automobiles or vans, furniture, some property costs, some architectural costs, office equipment and all client related furnishings.

Administrative costs of any kind are not allowable. Do not allocate any such costs to the PDG costs.

Only those costs which have been approved and budgeted as PDG costs may be included. This process should not be confused with the normal differences between cost reporting and claiming (i. e., items over $1,000 in cost must be capitalized on the cost report, but can be expensed in the current year on the claim if approved in the budget).

Reporting On The CFR

PDG costs should be reported as a separate program column. No units of service are associated with PDG costs. For OMH PDGs, enter “A0” as the program code index (for example, 6070 would become 6070 A0 for a Treatment/Congregate program receiving PDG funds).

Start-Ups - OMH

Purpose

The purpose of OMH Start-ups is to assist ongoing OMH service providers in purchasing equipment as a one time, non-recurring expense which, if included in the cost of the program, would exaggerate unit costs.

Approval And Distribution Process

OMH Start-up costs shall be reimbursed at 100% and may be advanced to the service provider according to their payment schedule. All OMH Start-up costs shall be documented by the service provider as described in the submitted budget and shall be approved by the applicable field office. OMH Start-ups may run off-cycle.

Applicable Costs

One time purchases or non-recurring costs are appropriate for OMH Start-ups. Such costs may include but are not limited to: major repairs due to emergency situations, purchases of vehicles, office equipment, consultant costs, which would have the effect of artificially increasing unit costs in an any one program year.

Administrative costs of any kind are not allowable. Do not allocate any such costs to OMH Start-up costs.

Only those costs which have been approved and budgeted as OMH Start-up costs may be included. This process should not be confused with the normal differences between cost reporting and claiming (i. e., items over $1,000 in cost must be capitalized on the cost report, but can be expensed in the current year on the claim if approved in the budget).

Reporting On The CFR

OMH Start-up costs should be reported by using “A0” as the program code index after the four digit program code (for example, 6050 would become 6050 A0 for a Supported Housing program receiving Start-up funds).

Start-Ups - OMRDD

Purpose

The purpose of OMRDD Start-up funding is to assist residential and Day service providers in commencing new residential and day programs funded by OMRDD.

Approval And Distribution Process

OMRDD Start-up costs shall be reimbursed at 100%, and 90% may be advanced to providers according to their payment schedule. All OMRDD Start-up costs shall be documented by the provider as described in the submitted budget and shall be approved by the applicable regional office. OMRDD Start-ups may run off-cycle.

Applicable Costs

Costs related to starting a residential or day program are appropriate OMRDD Start-up costs. Such costs include but are not limited to: initial recruitment, staffing, minor construction or remodeling costs, rent or other costs related to the use of space, purchases of furniture, some property costs, some architectural costs or office equipment.

Administrative costs of any kind are not allowable. Do not allocate any such costs to the OMRDD start-up costs.

Only those costs which have been approved and budgeted as OMRDD Start-up costs may be included.

Reporting On The CFR

OMRDD Start-up costs should be reported as a separate program column. No units of service are associated with OMRDD Start-up costs. OMRDD Start-up costs should be reported under the program type code 0190.

Comments or questions about the information on this page can be directed to the Community Budget & Financial Management (CBFM) Group.