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Office of Mental Health

New York State Consolidated Budget and Claiming Manual Subject: Appendix R – Position Titles and Codes Section: 42
For the Periods:
January 1, 2009 to December 31, 2009
July 1, 2009 to June 30, 2010
Issued: September 9, 2009

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Select the position title and code that reflects functions performed by the individual(s) and enter the appropriate title and code number on Schedule CFR-4 and, if applicable, Schedule CFR-4A.

Note:   Certain position titles are unique to individual New York State agencies.  Be certain that the title used is acceptable for the New York State agency that provides your funding.  OMH service providers should note that certain position title codes are only acceptable for certain types of OMH programs.

Agency administration staff must be assigned position title codes from 600 through 699.

Local Governmental Unit (LGU program code 0890) staff must be assigned position title codes from 700 through 799.

Program administration staff must be assigned position title codes from 500 through 599.

Program/site staff must be assigned position title codes from 100 through 499.

Below is an alphabetic listing of position titles to assist you in choosing appropriate titles.  Following the alphabetic list is a numeric list of position title codes and definitions.

Position Title Position Title Code
Accountant 606
Accountant/Bookkeeper 703
Administrative Assistant 612
Assessment/Intake (SED Only) 251
Assistant Executive Director 602
Assistant Mental Hygiene Director 702
Assistant Principal (SED Only) 515
Assistant Program Director 502
Case Manager 301
Clinical Coordinator (Does not apply to OMRDD) 342
Community Relations 610
Comptroller/Controller 603
Computer/Data/Statistical Specialist 609
Coordinator/Education Department Head (SED Only) 516
Counseling Aide/Assistant-Alcoholism and Substance Abuse (Does not apply to SED) 268
Counselor - Alcoholism and Substance Abuse (SED use Code 305) 267
Counselor - Rehabilitation (Master's Level) 305
Counselor (OMH CR Only) 203
Crisis Intervention Worker (SED Only) 243
CSE/CPSE Chairperson (SED Only) 511
Curriculum Coordinator/IEP Coordinator (SED Only) 237
Developmental Disabilities Specialist/Habilitation Specialist- QMRP - Clinical (OMRDD & SED Only) 309
Developmental Disabilities Specialist - QMRP - Direct Care (OMRDD Only) (SED use 309) 207
Dietician/Nutritionist (OMH, OMRDD & OASAS Only) 336
Director of Division 604
Emergency Medical Technician 312
Executive Director/Chief Executive Officer 601
Family Counselor/Therapist 344
Food Service Worker (OASAS & OMRDD use 336 for Dietician/Nutritionist) 101
Guidance Counselor (SED Only) 236
Housekeeping and Maintenance 102
Identification/Information Referral (OASAS Only) 346
Intake/Screening 343
Intensive Case Manager (OMH Only) 313
Intensive Case Manager/Coordinator (OMH Only) 314
Job Coach/Employment Specialist  (OMH, OMRDD Only) 254
Manager (OMH CR Only) 204
Marketing (Agency Administration) 614
Marketing (Program Administration) 509
Mental Hygiene Director/Commissioner of Mental Hygiene 701
Mental Hygiene Worker (not for OMH CR) (Does not apply to SED) 201
Nurse - Licensed Practical 316
Nurse Practitioner/Nursing Supervisor 315
Nurse – Registered 317
Nurses Aide/Medical Aide 339
Office Worker (Agency Administration) 605
Office Worker (LGU Administration) 704
Office Worker (Program Administration) 505
Other Agency Administration Staff 690
Other Clinical Staff/Assistants 390
Other Direct Care Staff 290
Other LGU Administration Staff 790
Other Program Administration Staff 590
Other Support Staff 190
Paraprofessional - Non-Disabled (SED Only) 265
Paraprofessional - Social Services (SED Only) 213
Pharmacist 350
Physician's Assistant 319
Physician - M.D. 320
Prevention/Education (OASAS Only) 345
Principal of School (SED Only) 514
Production Staff 400
Program Director 501
Program Research/Evaluation 510
Psychiatrist 318
Psychologist (Licensed) 321
Psychologist (Master's Level)/Behavioral Specialist 322
Psychology Worker/Other Behavioral Worker 323
Residence Worker (Does not apply to SED) 202
RTF (Residential Treatment Facility) Transition Coordinator (OMH Only) 352
Security 105
Senior Counselor (OMH CR Only) 205
Service Coordinator Medicaid Service Coordination (OMRDD Only) 351
Social Worker, Certified (CSW) 324
Social Worker Master's Level (MSW) 325
Staff Training (Agency Administration) 620
Staff Training (Program Administration) 520
Staff Training (Program/site) (OMRDD and SED only) 347
Supervising Teacher (SED Only) 215
Supervisor (OMH CR Only) 206
Supervisor - Social Services (SED Only) 513
Teacher Aide 228
Teacher Assistant 232
Teacher Aide/Assistant – Substitute 230
Teacher - Coverage/Floating (SED Only) 227
Teacher - Deaf (SED Only) 261
Teacher - Deaf/Blindness (SED Only) 263
Teacher - Hard of Hearing (SED Only) 262
Teacher - Non-Disabled (SED Only) 260
Teacher – Other 222
Teacher - Physical Education 220
Teacher - Special Education 218
Teacher – Speech Certified (SED Only) 225
Teacher - Substitute (SED Only) 224
Teacher - Vocational/Occupational Education (SED Only) 221
Therapist - Activity/Creative Arts 332
Therapist – Occupational 333
Therapist – Physical 334
Therapist – Recreation 330
Therapist – Speech 335
Therapy Assistant/Activity Assistant 337
Transportation Worker 104
Utilization Review/Quality Assurance (Agency Administration) 621
Utilization Review/Quality Assurance (Program Administration) 521
Utilization Review/Quality Assurance (Program/site) (OMRDD Only) 349

Note: Certain job titles are unique to individual New York State agencies.  Be certain that the title used is acceptable for the New York State agency that provides your funding.  OMH service providers should note that position titles are only acceptable for certain types of OMH programs.

Below is a numeric list of position title codes:

Code Number Position Title/ Job Title(S) Definitions
Support Staff
101 Food Service Worker All individuals associated with the supervision, preparation or production of food.  Job titles may include: Baker, Butcher, Canteen Worker, Chef, Cook, Assistant Cook, Dietician, Dining Room Worker, Dishwasher, Food Manager, Assistant Food Manager, Kitchen Worker, Wait Staff.

OASAS, OMH & OMRDD:  Use Code 336 for Dietician/Nutritionist

102 Housekeeping and Maintenance All individuals associated with the maintenance, cleaning and repair of the physical environment of a building.  Job titles may include:  Boiler Engineer, Carpenter, Chief Engineer, Cleaner, Custodian, Domestic Worker, Electrician, Engineer, Facility Related Workers, Foreman, Groundskeeper, Handyman, Housekeeper, Housekeeping Supervisor, Janitor, Maintenance Engineer, Maintenance Supervisor, Mason, Matron, Mechanic, Painter, Plumber, Porter, Supervisor of Physical Plant Operations.
104 Transportation Worker All individuals engaged in maintaining the vehicles for or providing or supervising the transportation of program participants.  Job titles may include:  Attendant, Bus Monitor, Driver, Escort, Transportation Aide, Transportation Coordinator, Transportation Supervisor, Transportation Worker.
105 Security All individuals engaged in providing or supervising the security of a building.  Job titles may include:  Caretaker, Security Officer, Watchman.
190 Other Support Staff All individuals engaged in providing or supervising other support services not listed in the 100 series.  Job titles may include: Audio-Visual, Receiving Clerk, General Labor, etc.
Direct Care Staff
201 Mental Hygiene Worker (not for OMH CR)
(Does not apply to SED)
All individuals engaged in providing non-discipline specific services which involve the training of ADL skills; provide personal care to program participants; promote habilitation and/or rehabilitation.  Job titles may include Habilitation Specialist, Residence Counselor, House Parents, ADL Specialist, Instructor and Trainer, Residence Staff, Relief Staff, House Apartment Worker.
202 Residence Worker
(Does not apply to SED)
All individuals engaged in supervising non-discipline specific services which involve the training of ADL skills; provide personal care to program participants; promote habilitation and/or rehabilitation.  Individuals in this position title do not perform any other administrative duties beyond the direct supervision of Direct Care staff.  If other administrative functions are performed, allocate that portion associated with these functions using position code 501 or 502.  Job titles may include Residence Director, Residence Manager, Hostel Manager, Residence Coordinator.
203 Counselor (OMH CR Only) All individuals who perform this role as defined in the OMH Community Residence Program Model.
204 Manager (OMH CR Only) All individuals who perform this role as defined in the OMH Community Residence Program Model.
205 Senior Counselor (OMH CR Only) All individuals who perform this role as defined in the OMH Community Residence Program Mode.
206 Supervisor (OMH CR Only) All individuals who perform this role as defined in the OMH Community Residence Program Model.
207 Developmental Disabilities Specialist
QMRP – Direct Care
(OMRDD Only)
(SED Use Code 309)
All individuals not included within another listed title with at least a Bachelor's degree in an appropriate field or one year of experience working with the developmentally disabled engaged in providing or supervising services to program participants and their families.  Job titles may include:  Habilitation Specialist, Residence Counselor.
213 Paraprofessional  - Social Services
(SED Only)
All individuals under the immediate supervision and direction of a supervisor or caseworker and performs various support activities of case work services. Job title may include: Case Aide, Group Worker, Intern-Social Services, Family Advocate/Therapist.
215 Supervising Teacher (SED Only) Provides for direct supervision of teachers.  Job titles may include:  Head Teacher, Assistant Teacher – Supervisor.
218 Teacher - Special Education A certified teacher who provides specialized instruction to students with disabilities.
220 Teacher – Physical Education Self-explanatory.
221 Teacher – Vocational/Occupational Education (SED Only) Self-explanatory.
222 Teacher – Other Self-explanatory.  Job titles may include teachers of:  Art, Music, Dance, Drama, Computer, Home Economics, Industrial Arts, Keyboarding; Learning Disability Specialist, Reading Specialist, Resource Room Teacher or teachers certified as Teacher of the Blind and Partially Sighted, Teacher of the Visually Impaired.
224 Teacher – Substitute
(SED Only)
Self-explanatory.  This is not a permanent position but is maintained on payroll records.
225 Teacher – Speech Certified (SED Only) Certified as Teacher of Speech and Hearing Handicapped or Teacher of Deaf and Hearing Impaired.
227 Teacher - Coverage/Floating
(SED Only)
An individual who covers sick days on a regular basis as a permanent position or as an extra teacher.  The position is maintained on payroll records.
228 Teacher Aide Assists teachers in non-teaching duties such as managing records, materials and equipment, attending to the physical needs of students and supervising students.
230 Teacher Aide/Assistant – Substitute An individual who covers sick days of teacher aide or teacher assistant personnel.  This is not a permanent position but it is maintained on payroll records.
232 Teacher Assistant An individual who assists teachers in duties such as working with individual students or groups of students on special instructional projects, providing teachers with information about students, assisting students in the use of instructional resources, assisting teachers in the development of instructional materials and assisting in instructional programs.
236 Guidance Counselor (SED Only) Self-explanatory.  Job titles may include:  School Counselor, Vocational Counselor.
237 Curriculum Coordinator/IEP Coordinator (SED Only) Self-explanatory.
243 Crisis Intervention Worker (SED Only) Self-explanatory.  Also includes Child Guidance Worker.
254 Job Coach/Employment Specialist (OMH, OMRDD Only) An individual who is responsible for the provision of intensive or extended training related services and supports necessary to obtain employment in the community or for the development of employment opportunities with business and industry.
260 Teacher – Non-Disabled  (SED Only) Self-explanatory.  (For use in Preschool Integrated Programs).
261 Teacher – Deaf
(SED Only)
Self-explanatory.
262 Teacher – Hard of Hearing (SED Only) Self-explanatory.
263 Teacher - Deaf/Blindness
(SED Only)
Self-explanatory.
265 Paraprofessional - Non-Disabled (SED Only) Self-explanatory.  (For use in Preschool Integrated Programs).  Includes Non-Disabled Teacher Aides and Assistants.
267 Counselor – Alcoholism and Substance Abuse (CASAC)
(SED Use Code 305)
An individual credentialed by the New York State Office of Alcoholism and Substance Abuse Services.
268 Counseling Aide/Assistant - Alcoholism and Substance Abuse (Does not apply to SED) An individual functioning as defined for Alcoholism and Substance Abuse Counselor under supervision but who does not have a credential issued by the Office of Alcoholism and Substance Abuse Services.
290 Other Direct Care Staff Anyone not listed in the 200 series engaged in providing direct care services.
Clinical Staff
301 Case Manager Supervises the implementation of each individualized program, monitors services received, records progress and initiates required periodic reviews.  Job title may include:  Client Coordinator.
305 Counselor - Rehabilitation All individuals who have a degree in rehabilitative counseling from a program approved by the State Education Department or with current certification by the Commission on Rehabilitation Counselor Certification.
309 Developmental Disabilities Specialist/Habilitation Specialist

QMRP – Clinical
(OMRDD & SED Only)

All individuals not included in otherwise listed titles with at least a Bachelor's degree in an appropriate field from an accredited program and specialized training or one year experience working with the developmentally disabled engaged in providing or supervising services to program participants and their families.
312 Emergency Medical Technician An individual certified by the New York State Department of Health for a period of three years as being qualified in all phases of medical emergency technology including, but not limited to communications, first aid, equipment maintenance, emergency room techniques and procedures, patient handling and positioning, and knowledge of procedures and equipment used for obstetrics, respiratory and cardiac emergencies who has passed an examination in the regular and advanced American Red Cross first aid courses and other training as required by the Commissioner of Health.
313 Intensive Case Manager (OMH Only) An individual who will engage clients through outreach, monitor and coordinate evaluations and assessments to identify client needs, coordinate and participate with clients in the development of a service plan, provide coordination and assistance in crisis intervention and stabilization, assist in achieving service plan objectives, independence and productivity through "on the street" support, training and assistance in use of personal and community resources, assist in developing community supports and networks and advocate for changes in the system.
314 Intensive Case Manager/Coordinator
(OMH Only)
In addition to the duties of the Intensive Case Manager, the Coordinator is responsible for supervising the Intensive Case Manager, monitoring the service dollars plan and expenditures, and negotiating with provider agencies for the care of clients.
315 Nurse Practitioner/Nursing Supervisor Licensed professional nurse who has advanced certification through the American Nurses Association in a clinical specialty area or who has completed a program registered by SED and received a certification of completion in a clinical specialty area relevant to the treatment of the disability being treated.
316 Nurse – Licensed Practical Licensed as a practical nurse by SED.  Under the supervision of a supervisory nurse or registered nurse, the LPN administers prescribed medication and treatment to persons and assists in carrying out the planned health care program and maintenance of health records.
317 Nurse – Registered Licensed as a registered nurse by SED.  Under the supervision of a physician or a supervising nurse, this person provides direct treatment and dispenses prescribed medication.
318 Psychiatrist Licensed as a physician by SED and certified or eligible to be certified by the American Board of Psychiatry and Neurology.  Responsible for providing psychiatric services, including diagnosis and prognosis for purposes of determining appropriate placement services.  Also counsels other appropriate staff regarding individual therapy.
319 Physician's Assistant Licensed and registered as such by SED and whose practice is in conformity with Section 3701 of the Public Health Law.
320 Physician - M.D. Licensed by SED as a physician in general practice or specialized medicine.
321 Psychologist (Licensed) Licensed as a psychologist by SED.  Performs duties associated with the diagnosis and treatment of persons, including administering and interpreting projective and other psychological tests.
322 Psychologist (Master's Level)/
Behavioral Specialist
Individuals who have at least a Master's degree in psychology but are not licensed, and who provide routine psychological services under the supervision of a licensed psychologist.
323 Psychology Worker/Other Behavioral Worker Individuals with less than a Master's degree in psychology, who provide routine psychological services under the supervision of a licensed psychologist.
324 Social Worker, Certified (CSW) Individuals who are certified in this discipline by SED.
325 Social Worker - Master's Level (MSW) Individuals with a Master's degree in social work who are not certified but who are engaged in the provision of routine social work.
330 Therapist – Recreation Individuals who have a Bachelor’s or Master's degree in therapeutic recreation from a program approved by SED or a registration in this discipline by the National Therapeutic Recreation Society.
332 Therapist - Activity/Creative Arts Provide, supervise or direct professional activity or creative arts therapy services (music, art, etc.) and hold at least a Bachelor's degree and, where applicable, are certified by SED or a recognized national professional organization.
333 Therapist – Occupational Individuals licensed in this discipline by SED.
334 Therapist – Physical Individuals licensed in this discipline by SED.
335 Therapist – Speech Individuals licensed in this discipline by SED.
336 Dietician/Nutritionist
(OASAS, OMH & OMRDD Only)
An individual responsible for the planning of nutritionally balanced meals or overseeing special diets as prescribed by a physician.
337 Therapy Assistant/Activity Assistant An individual performing functions defined as teachers or therapists not otherwise coded.
339 Nurse's Aide/Medical Aide Under the supervision of the professional staff, assists in performing routine duties.
342 Clinical Coordinator
(Does not apply to OMRDD)
Responsible for overseeing clinical aspects of the program, including staff supervision and case review.
343 Intake/Screening An individual who is responsible for initial assessment, screening and referral of persons presented for admission
344 Family Counselor/Therapist An individual responsible for providing assessment or counseling services to more than one member of the family in the same session.
345 Prevention/Education
(OASAS Only)
An individual providing alcohol information education, training and program technical assistance to the community, schools, parents, young people, special target populations and other health and human service prevention and treatment providers.
346 Identification/Information Referral (OASAS Only) An individual who identifies persons with problems that may be associated with alcohol use, provide screening and, when needed, information to accept a referral for assessment of appropriate treatment services.
347 Staff Training (OMRDD and SED Only) An individual responsible for training of program participant care staff in the areas of counseling, record keeping, case management, etc.
349 Utilization Review/ Quality Assurance (OMRDD Only) An individual responsible for monitoring adequacy and/or appropriateness of program participant services and for compliance with all applicable federal, state and local laws, regulations and policies.
350 Pharmacist Licensed by SED and responsible for dispensing medications.
351 Service Coordinator Medicaid Service Coordination
(OMRDD Only)
An individual who provides MSC services in accordance with participant’s Service Coordination Agreement and Individualized Service Plan (ISP).  MSC service coordinators must meet the qualifications identified in the Medicaid Service Coordination Vendor Manual.
352 Residential Treatment Facility (RTF) Transition Coordinator
(OMH Only)
An individual responsible for providing case management services for a child within the RTF; linking the child to local treatment and support at the time of discharge from the RTF; and providing time limited support to the child and family following discharge from the RTF to ensure a successful transition to a community setting.
390 Other Clinical Staff/Assistants All individuals engaged in providing, supervising or specifically directing clinical services who are not included in the 300 series. Includes Dentistry, Radiology, Lab, Central Medical Supply.
Production Staff
400 Production Staff An individual engaged in providing, supervising or specifically directing production services including, but not limited to such titles as Production Manager, Workshop Supervisor, Warehouse Worker, Production Worker, Floor Supervisor, Contract Procurement Specialist, etc.  Specify the title on Schedule CFR-4 and use this code number.
Program Administration Staff
501 Program or Site Director An individual responsible for the overall direct administration of: 1) a specific program type that operates at more than one site; or 2) multiple program types at a single site; or 3) a specific program type at a single site.
502 Assistant Program or Assistant Site Director Assists either the Program Director or the Site Director in the direct administration of a specific program type.  Job title may include:  Assistant Education Director.
505 Office Worker Responsible for record-keeping, billing, correspondence and general office duties.
509 Marketing An individual responsible for promoting the program's services for the primary purpose of increasing facility utilization.
510 Program Research/Evaluation Responsible for conducting ongoing evaluation or research.
511 CSE/CPSE Chairperson
(SED Only)
The individual that heads a multidisciplinary team that coordinates evaluations and recommends programs and services for school age or preschool students with disabilities.
513 Supervisor – Social Services
(SED Only)
Staff who directly supervise or assist in the supervision of the provision of Clinical Services, Social Services, or Educational Related Services.  May also include Supervising Teacher, Head Teacher.
514 Principal of School
(SED Only)
Self-explanatory.
515 Assistant Principal
(SED Only)
Self-explanatory.
516 Coordinator/Dept. Head
(SED Only)
Self-explanatory.  Job titles may include: Program Specialist, Director of Program Development, Program Coordinator/Manager.
520 Staff Training An individual responsible for the training of program staff.
(OMRDD and SED:  Use Code 347).
521 Utilization Review/Quality Assurance An individual responsible for monitoring the adequacy and/or appropriateness of program participant services and for compliance with all applicable federal, state and local laws, regulations and policies. (OMRDD:  Use Code 349)
590 Other Program Administration Staff Any program administration staff not listed in the 500 series.  Job title may include:  Supported Employment Coordinator.
Agency Administration Staff
601 Executive Director/Chief Executive Officer Responsible for the overall administration of the agency.  This position is usually appointed by and is under the general direction of the governing board of the agency.
602 Assistant Executive Director Assists the Executive Director in the overall administration of the agency and acts on their behalf when necessary.
603 Comptroller/Controller Responsible for overall fiscal management of the agency.  Also includes Business Official, Director of Finance.
604 Director of Division Responsible for overseeing a major segment of functions for the agency.  Also includes Director of Admissions, Director of Purchasing, Director of Human Services, Director of Personnel, Director of Public Relations, Director of Data Processing
605 Office Worker Responsible for agency-wide record-keeping, billing, correspondence and general office duties.
606 Accountant Responsible for the establishment and maintenance of the agency's systematic fiscal transactions and preparation of financial statements for the agency.  This position title does not include consultants.
609 Computer/Data/Statistical Specialist Responsible for developing computer applications and/or provision of computer support.
610 Community Relations Responsible for activities designed to present a positive public image of the agency/program.
612 Administrative Assistant This position functions primarily as assistant to agency management in the performance of such activities as communications with internal or external parties, preparation of written work, liaison work, etc.
614 Marketing An individual responsible for promoting the agency's services.
620 Staff Training An individual responsible for training of agency staff.
621 Utilization Review/Quality Assurance An individual responsible for monitoring the adequacy and/or appropriateness of the agency’s services and for compliance with all applicable federal, state and local laws, regulations and policies
690 Other Agency Administration Staff Includes all miscellaneous administration titles not included in the 600 series.
Local Governmental Unit Administration
701 Mental Hygiene Director/
Commissioner of Mental Hygiene
The individual responsible for the overall direction of the mental hygiene activities/programs of the county
702 Assistant Mental Hygiene Director The individual who assists the Director/Commissioner of Mental Hygiene and acts in his/her behalf when absent in the overall direction of mental hygiene activity of the county.
703 Accountant/
Bookkeeper
The individual responsible for recording and maintaining mental hygiene fiscal transactions of the county.
704 Office Worker The individual performing as secretary/clerk and/or billing mental hygiene programs of the county.
790 Other LGU Administration Staff Any LGU administration staff that are not listed in the 700 series.

Comments or questions about the information on this page can be directed to the Community Budget & Financial Management (CBFM) Group.