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Office of Mental Health

Supported Housing For Adults With Serious Mental Illness
Who Are OMH Psychiatric Center Long Term Stayers
Questions and Answers

  1. I was wondering if New York Presbyterian Westchester Hospital's Second Chance Program will be considered a Psychiatric Center? (They currently are for NY/NY III Population B.)

    If New York Presbyterian Hospital's Second Chance Program refers someone who had originally been referred from an OMH Psychiatric Center in New York City, and they meet the long stay criteria, the individual would be appropriate for placement under this initiative.

  2. Are separate proposals required for agencies seeking to provide housing in more than one borough?

    Submit one proposal and state the number of beds proposed for each borough you intend to serve.

  3. Is there a limit to the number of proposals an agency can submit? If not, can multiple proposals, in total, request more than 20 beds?

    Only one proposal per agency is allowed. You may request more than 20 beds.

  4. Providers will not receive more than 20 beds initially, but can you ask for more than 20?

    Yes, you may request more than 20 beds. There is no limit to the number of beds you may request.

  5. If providers can't ask for more than 20 and will "not exceed the amount of beds requested by the agency," what happens to beds not included in initial allocation?

    An agency can request more than 20 beds.

  6. Can a provider do more than one RFP? One 20 beds for one borough and one 20 beds for another?

    No, one proposal per agency.

  7. If we cannot exceed 20 beds, can we ask for 10 for one borough/Psychiatric Center and 10 for another borough/Psychiatric Center? or would this require a second RFP?

    You can request more than 20 beds. In the proposal narrative, state your preference for the development of beds by borough.

  8. May an agency apply to provide services in more than one borough?

    An agency may request to develop supported housing in more than one borough.

  9. If the answer to above is yes, are separate proposals required, or may all requests be made in a single proposal?

    Separate proposals are not required. One proposal only.

  10. Does the limitation of 20 supported housing units per agency in the initial allocation apply to each borough or to the total target population?

    Once proposals are scored, agencies will be rank ordered, and awards will be made. Agencies with the highest score are more likely to receive an award of beds for the borough(s) they request. For example, if an agency is first on the ranking list and requested 10 beds for the Bronx, and 10 beds for Kings, they will be awarded 10 Bronx and 10 Kings beds. Each borough has a limit on the number of beds that will be awarded for that particular borough.

  11. Is it recommended, appropriate, or allowable to discuss intent with Target psychiatric centers and the service needs of their potential consumers, or even to obtain a letter of support or a Memorandum of Understanding (MOU)?

    A provider may wish to discuss the needs of the Psychiatric Center Long Stayer with hospital staff, but is not required to do so. Obtaining a letter of support from the hospital or MOU is optional.

  12. Does OMH prefer to give all 50 beds to one agency, or does OMH expect to divide the beds among several providers?

    It is not OMH's intent to award one agency all 50 beds. The expectation is to make multiple awards.

  13. Will eligible individuals be required to be placed in housing located within their county or region?

    Individuals must be placed in the county or borough of their choice.

  14. Since there are no start-up funding mentioned, can we assume that a "phase-in" of beds is recommended to cover purchase of furniture and other start-up costs?

    Yes, beds will be phased-in to cover start up costs such as furniture, security deposits, and broker fees.

  15. Will eligible individuals currently living in RCCA be considered for this program?

    Individuals living in a RCCA could be part of the target population, either being referred directly or as part of a backfill arrangement. The SPA will determine priorities.

  16. Are the supported housing units required to be developed in the same borough as the PC from which the individuals are being discharged? For instance, are individuals discharged from Bronx PC expected to be housed in new supported housing units in the Bronx?

    In the proposal, clearly state the borough(s) where the beds will be developed and the PC(s) targeted. If a backfill arrangement is proposed, clearly explain where the backfill is located and how that system will work. Generally, if a provider is awarded beds for a particular borough, it is assumed the beds will be developed in that borough. Where a particular person is discharged to is predicated on client choice.

  17. In Section 5.1 of the RFP Introduction for "Supported Housing for Adults with Serious Mental Illness who are OMH Psychiatric Center Long Term Stayers," reference is made to "OMH operated residential programs." Do residences that are licensed by OMH and run by local provider agencies fall under the category of OMH operated residential programs?

    Residences that are funded and licensed by OMH are not considered "OMH operated". However, a person living in OMH licensed housing could transition into the Supported Housing and that vacancy could be filled with a PC Long Stayer. This is known as a backfill arrangement.

  18. What period of time is expected between Start Date and full leasing and occupancy?

    OMH expects that an agency will lease and occupy all units 6 months from the date of the first contract payment.

  19. The RFP states that individuals may be referred directly from the Psychiatric Center or from the Single Point of Access. On Long Island, all housing referrals have always come only through the SPA. Is this a departure from that process, and if so, will it continue?

    Established procedures on Long Island for referral to Supported Housing programs will remain in effect. The SPA will continue to be the central point for all housing referrals.

  20. The RFP describes the "Long Stay" individual as someone who has been in the PC or an OMH transitional housing program for a year or longer. Does the transitional housing program refer to the SOCR's as well as Transitional Housing Unit that is considered inpatient?

    A person is considered long stay if his or her combined stay in an OMH operated inpatient hospital or transitional housing program (i.e. SOCR or TLR) is one year or more. The PC will determine if someone meets the PC Long Stay eligibility criteria.

  21. If Pilgrim Psychiatric Center or the OMH transitional housing programs do not have referrals that fit the criteria for this proposal, how long will agencies be expected to keep a bed open before accepting someone else who fits other priority populations as defined in the Residential Program Indicators Report? Does it matter whether it is a backfill bed (an empty bed in a licensed program) or a Supported Housing bed?

    The beds must be filled by Long Stay individuals, either directly from the State PC or through backfill. It is expected that the program will work with the SPA and the State PC to provide in-reach, so that vacancies do not remain for extended periods of time.

  22. Can you request five (5) beds to a specific state hospital and ethnicity such as Asian speaking individuals?

    Your application may target and prioritize Asian speaking individuals. However, if there are no Asian speaking referrals, beds cannot be left vacant or target some other non OMH referral source. If you wish to target Asian speaking consumers, please consult with the OMH PC and document that a sufficient number of eligible referrals are ready for this level of housing. If a backfill arrangement is proposed, provide details on how such an arrangement would work.

  23. The RFP states that "contractor will receive annual funding for units developed under this initiative... at the current New York City Supported Housing rate (currently $14,493 per unit)." Our question is: Does the reimbursement rate per unit refer to per consumer or to per apartment (i.e., is a unit a consumer or an apartment)?

    The funding is $14,493 per person. In addition, the client pays 30% of their income for rent and reasonable utilities.

  24. The RFP states that awards will be granted around July 22, 2011 and started October 1, 2011. Will the funding be retroactive to July 1, 2011 so that it will be a full year funding, or will the funding begin in October?

    The contract period will be October 1, 2011 through June 30, 2012 in NYC and October 1, 2011 through December 31, 2011 for Long Island. The funding is not retroactive to July 1, 2011.

  25. Regarding the backfill, Section 5.1 of the RFP says "if the individual in the backfill bed moves to another level of OMH housing, the agency is not required to fill the vacated bed with another Long Term Stayer." Please clarify this. What happens if the Long Term Stayer moves out of OMH housing after two years? Would the contract agency need to place another Long Term Stayer at that point? Also, what's considered "another level" of OMH Housing (e.g., would CTP to ATP be considered another level, or is it only Level II to CC that's considered another level?).

    If the PC Long Stayer who is in a backfill bed moves out of OMH housing after two years, the agency does not have to place another person in the backfill bed unless the individual was discharged to a psychiatric hospital. Another level of OMH housing may be any licensed or non-licensed setting.

  26. On the Appendix B Budget Form (PDF), the staffing needs to be itemized on the bottom. Should the FTE and Annual Salary for the Year 1 operational budget (prorated for start-up) be listed or the Year 2 annualized amount? In other words, if the staffing for the Year 1 includes only 9 months for some staff, should the 9-month FTE or full year FTE be listed for that staff member?

    For year 1, include a 9-month FTE if the staff will be employed for 9 months. For year 2, include a full year of staff.

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