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Office of Mental Health

Financial Guidance & Resources

Administrative - Financial Information

Administrative Practices and Medicaid Requirements
In January 2004, an advisory letter was distributed to the Office of Mental Health (OMH) - licensed outpatient providers which included documents that provide advice and information regarding approaches to moderating expenses, maximizing revenue opportunities, and creating structures, practices and processes that support these goals. The two documents include Administrative Practices: Advice for Mental Health Programs and Medicaid Requirements for OMH - Licensed Outpatient Programs.

Best Practices for Not-for-Profit (NFP) Corporations

Board Governance & Executive Compensation in Non-Profit Mental Hygiene Agencies
This report, issued by The NYS Commission on Quality of Care and Advocacy for Persons with Disabilities, examines compensation practices in government funded not-for-profit mental hygiene agencies in NY State. It is designed to assist boards of directors in fulfilling their duty to set reasonable compensation for their executives by offering best practices.

Corporate Governance and Executive Compensation
This section contains links to guidelines/articles published by governmental and non-governmental entities which would provide NFP Boards with proper guidance for corporate governance and determining reasonable levels of executive compensation.

Management Library Leaving OMH site
This online library provides easy-to-access, comprehensive resources regarding the leadership and management of not-for-profit and for-profit organizations. It includes topics like finances, ethics in workplace, training and development.

Top Ten Internal Controls to Prevent and Detect Fraud
A list of internal controls to assist NFP providers in preventing and detecting fraudulent activities.

Community Budget and Financial Management Group (CBFM)

Case Management Models
Provides Case Management and Assertive Community Treatment Team models.

Community Support Program (CSP) Medicaid Description PDF Document
Provides the description of the CSP Medicaid program.

Comprehensive Outpatient Program Services (COPS) Level I Description
Provides description of the COPS program.

Comprehensive Outpatient Program Services (COPS) Level II Description PDF Document

Disproportionate Share Income (DSH) PDF Document

Spending Plan Guidelines
Provides the Aid To Localities Spending Plan Allocation Guidelines and Instruction manuals.

Superstorm Sandy Social Services Block Grant (SSBG)
Information for SSBG awardees who are contracting with OMH

Direct Contracts
Information for providers who have Aid-to-Localities funded direct contracts with OMH

Federal Certification Form 1 (Lobbying) PDF Document

Federal Certification Form 2 (Assurances – Non–Construction Programs)PDF Document

Clinic Reimbursement & Policy Guidance

Clinic Reimbursement & Policy Guidance
This site is intended to be a reference guide for all stakeholders looking for information on clinic restructuring as well as information regarding the restructuring of other ambulatory programs.

Clinic-Plus

Clinic-Plus Quarterly Report
The Clinic-Plus Quarterly Report is a Web-based application designed for Clinic-Plus providers to enter data related to their screening and other clinical services. This link also provides access to the EBTDC Information Reporting Form for clinicians participating in Evidence Based Treatment Dissemination Center (EBTDC) training.

Consolidated Fiscal Reporting (CFR)

Consolidated Budget Reporting Manual
Documents provide procedures and step-by-step instructions for fulfilling fiscal reporting requirements related to the receipt of State Aid. (NYC and Upstate).

Consolidated Fiscal Reporting
The Consolidated Fiscal Reporting (CFR) site provides information on filing CFR documents and resources including contact listings, schedules, frequently asked questions, (FAQ's) and links to related sites.

Consolidated Fiscal Reporting System (CFRS) Software
Download the most recent release of the software used to prepare Consolidated Fiscal Reports (CFR), Consolidated Budget Reports (CBR) and Consolidated Quarterly Reports (CQR) for the Office of Alcoholism and Substance Abuse Services (OASAS), the Office For People With Developmental Disabilities (OPWDD), the Office of Mental Health (OMH) and the State Education Department (SED).

Long Acting Atypical Anti-Psychotic Injections

Medicaid

Medicare Part D
On December 8, 2003, the Medicare Prescription Drug, Improvement and Modernization Act of 2003 was enacted. It creates a new Part D, which establishes a prescription drug benefit for Medicare beneficiaries. The Centers for Medicare and Medicaid Services (CMS) published the final regulations for Medicare Part D on January 21, 2005. A quick reference guide for all stakeholders looking for information on the law, related regulations, and its impact on mental health programs and services in New York State is now available.

Medicaid Reimbursement Rates
Approved Medicaid fee-for-service rates for all OMH programs.

Restricted, Terminated or Excluded Individuals or Entities
The Office of the Medicaid Inspector General (OMIG) reminds providers to screen employees and contractors, both individuals and entities, to ensure that their participation in the Medicaid program has not been restricted, terminated or excluded under the provisions of 18 NYCRR § 504.7(b) - (h), 18 NYCRR §515.3, or 18 NYCRR §515.7.

Training

The Children's Technical Assistance Center (CTAC) Leaving OMH site
CTAC is a training, consultation, and educational resource center available to all mental health clinics in New York State. We're here to assist both adult and children's mental health clinics for your clinical and business needs.

Continuing Day Treatment Programs' New Reimbursement Methodology - Frequently Asked Questions
In response to a number of inquiries and requests for clarification, the Office of Mental Health has developed responses to frequently asked questions regarding the new reimbursement methodology for licensed Continuing Day Treatment Programs.